SPECIAL PROCEEDINGS

Village of Clearwater BOARD OF TRUSTEES

January 15, 2024

The Board of Trustees of the Village of Clearwater met for a special meeting Monday, Jan. 15, at 7 p.m., in the fire hall meeting room. Purpose of the meeting was to consider all agenda items that were outlined in the agenda for the January 8, 2024, regular meeting, as well as emergency matters and those requiring resolution prior to the regular February board meeting. Meeting opened at 7 p.m. Notice of Meeting was given in advance by publication in "Summerland Advocate-Messenger," was posted at US Post Office in Clearwater, Clearwater Market, and Cornerstone Bank-Clearwater and was given to board members prior to meeting. Public was informed of location of Open Meeting Act poster.

Present: Kelly Kerkman, Marsha Hart, Cody Kester, Jeff Schlecht. Others present: Angie Hupp, Troy Behnke. Brian King arrived at 7:05 p.m.

Approved minutes of Dec. 13 regular and reorganizational meetings. King absent.

Approved treasurer’s report. King absent.

Approved NAHTF Drawdown #8 for $2,000 to Miller & Associates for grant administration. King absent.

Discussion held regarding reply letter from Miller & Associates outlining what services they will complete before terminating all contracts with the village aside from grant administration for NAHTF and lagoon grants.

Approved building permit for Two Bills Steakhouse sign placement.

Economic development and maintenance reports presented.

Approved purchase of sand spreader motor for $600.

Library and park reports presented.

No sheriff or clerk reports presented.

Approved contract with Bud’s Sanitary Service for $18 per pick up from Feb. 1, 2024 through Jan. 31, 2026.

Approved Resolution 2024-1 codifying local legislation from 2023 into municipal code book.

Opened and discussed armor coat bids. One bid was presented from Topkote to armor coat 18 blocks in 2024.

Approved hiring Topkote to armor coat streets this year, but asked for a second quote showing price without rock because there is still some left over from last year that needs to be used.

Unfinished business presented. No one had found a CORE board replacement member yet.

New business presented. Meeting on Monday, Feb. 12, at 7 p.m. confirmed. Kerkman will not be there.

Entered executive session at 7:31 p.m. to discuss legal items.

Exited executive session at 7:41 p.m.

Approved Memorandum of Understanding between the village and Antonia Martinez family.

Postponed discussion of hiring accountant for lagoon project until next meeting.

Approved claims and payroll. Claims: $31,497.11; wages: $7,257.99.

A complete copy of the minutes is available at the clerk’s office during regular business hours.

Angie Hupp,

Village Clerk

Published January 25, 2024

ZNEZ